Job SummaryProvides systems administration and support for the Purchasing system and its users. Responsible for the movement, control and accountability for all MRO parts and supplies and for gathering and distribution of all records, forms and reports pertaining to the movement and control of MRO parts and supplies. Ensure Spare Part Inventory management is maximized and correct parts are available at the correct time based on min/max and criticality requirements.
Location: Huber - Spring City, TN
Principal Duties & Responsibilities
1. Assure all federal, state and company mandated training is completed.
2. Provides systems support for computerized purchasing and computerized maintenance system support by maintaining database of inventory, spare parts, contracts in force, parts on order, expected shipping/delivery dates and expected receiving dates.
3. Coordinate with Maintenance Planner about parts and services needed for current/future, planned/unplanned repairs and scheduled/unscheduled preventative maintenance with Maintenance Planner.
4. Conducts analysis of inventoried parts and recommend ways of parts usage.
5. Maintain an established maximum/minimum inventory level of spare parts via Computerized Maintenance System.
6. Assists the Purchasing Manager in negotiating with vendors for credit for returned or rejected equipment.
7. Accurately prepares purchase orders via computerized purchasing system from imported requisitions.
8. Directly procures goods and services that fall within assigned approval limits and assists with the timely procurement of materials, goods and services outside of approval limits.
9. Tracks parts and equipment sent vendors for repair assuring timely repair and cost effectiveness of repairs vs. replacing
10. Performs monthly physical counts of spare parts and accurately enters any amendments.
11. Must run various procurement, inventory and maintenance reports via Oracle and Tabware systems.
12. Provides leadership to storeroom attendants to assure efficient and productive operation of the storeroom.
13. Responsible for on-call emergencies
14. Responsible as Backup to Procurement Specialist.
15. Initiates purchases for materials, supplies, and services upon receipt of approved requisitions. Checks for requisition accuracy, resolves questionable information, consults with purchasing manager on high cost items and /or priority, and long lead-time items procured from Europe. Arranges transportation and best method of FOB point, issues purchase orders.
16. Contacts vendors regarding late, rescheduled or incorrect shipments.
17. Review Outstanding Accrual Report monthly and reconciles all unnecessary accruals.
18. Maintains an approved supplier list and recommends additions and deletions to it.
19. Receives, prepares and processed disposal records for sale of surplus and obsolete materials and equipment; arranges for return of unusable materials.
20. To educate maintenance and production personnel on helping to maintain accurate inventory records.
21. Supervise the development of standards and procedures to be used for the entering facility-wide information and setting system defaults for each site, purchasing center and warehouse.
22. Supervise the Training of the CMMS users.
23. Generate reports on a routine and request basis for corporate.
24. Maintain the CMMS database to best support the maintenance effort.
1. To maintain an adequate inventory of supplies to run plant without interruption.
2. To provide and maintain a balanced inventory at the lowest overall cost, quality, delivery and price.
3. The Systems Administrator continuously investigates opportunities to streamline the material processor to reduce the cost of maintaining plant operations.
4. Majority of work comes from request for reestablishment of additional equipment records, reassignment or deletion of equipment records, establishment of additional inventory records, establishment of additional task, revision of existing tasks and new or additional personnel.
Decision Making Authority
1. Provide leadership to storeroom attendants to assure efficient and productive operation of the storeroom.
2. Choose vendors or contractors for operation based on purchasing policies and historical performance reports.
3. Review and implement changes in inventory levels of parts, supplies, to support operations at the most cost efficient level.
Requirements & Preferred Competencies
1. Associates or Technical degree preferred.
2. 3-5 years experience in a manufacturing environment.
3. Working knowledge of storeroom procedures in a manufacturing environment.
4. Experience with Windows and character based software.
5. Possess the ability to work with computer software systems.
6. Strong experience in maintenance with additional experience in purchasing and warehousing and their support to the maintenance function.
7. Familiar with bar code systems desired.
8. Leadership experience preferred.
*Monitor air and water discharges from site to ensure compliance with federal, state, and local regulations and monitor process operations for evidence of excessive use of fuel, water, and other natural resources.
* *Ensure compliance with all applicable federal, state, local and corporate environmental and safety regulations, and permit issues (air, water, etc.). Ensure that proper documentation is completed for any safety or environmental required monitoring in your area of responsibility. Report inconsistencies as appropriate.
*Attend all federal, state and company mandated training, read and comply with Job Risk Analysis (JRA) (formally known as JHA - Job Hazard Analysis or JSA - Job Safety Analysis) information that applies to areas in which you work, wear appropriate personal protective equipment (PPE) while on the job, and report /or correct any unsafe condition that you may observe. Report all injuries to your supervisor immediately.
*Adhere to all Safety & Environmental Training.
Be aware of and know how to access the JM Huber EHS Policy, the Minimum Mandatory Standards and Requirements (MMSR’s) and HEW Environmental, Health, and Safety Management System (EHSMS) procedures. Comply with MMSRs and HEW EHSMS procedures and report all non-conformances to your supervisor or manager.
*Incorporate environmental, health and safety requirements into every day decision making.
Assist as required in the development and administration of environmental, safety and health policies and programs. Lead efforts to increase continuous safety and health environmental conscientiousness, identify potential hazards, investigate safety and/or environmental incidents and initiate necessary changes identified through “near hit” incident investigations. Thoroughly investigate any work-related injuries and record it appropriately. Plan, develop and lead safety and environmental awareness meetings. Ensure that the personnel, activities, equipment, and areas under your management are in compliance with applicable federal, state, local and corporate regulations and policies.
Refer to J.M. Huber Corporate EH&S Policy in your employee hand book (beginning on page 61) for further details regarding policy, implementation, responsibility and authority. Questions regarding EH&S compliance should be directed to your manager, team leader, environmental or safety manager.
EH&S compliance is a condition of employment. EH&S violations may result in disciplinary action up to and including discharge.
Huber Engineered Woods is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, age, protected veteran status, non-disqualifying physical or mental disability, national origin, genetic information, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.